Mayor Beyer called the
Regular Meeting of the Rockford City Council to order at 7:00 p.m. The meeting was held in the Council Chambers
of City Hall 6031 Main Street, Rockford, MN.
ROLL CALL
Roll call was taken, the
following members were present: Beyer, Altringer, Graner, and Nichols. Absent:
The Pledge of Allegiance to
the Flag was given.
*Consent Agenda
MOTION was made by Graner,
seconded by Altringer to approve all items on the consent agenda.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Approve minutes/March 11, 2008
MOTION was made by Graner,
seconded by Altringer to approve the minutes of the March 11, 2008 council
meeting.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Payment of Claims
MOTION was made by Graner,
seconded by Altringer to approve the payment of claims #014593 - #014632 in the
amount of $79,956.16.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Approve Fireworks quote for River Days
MOTION was made by Graner,
seconded by Altringer to approve the purchase of the Fireworks from Premier
Pyrotechnics Inc in the amount of $3,000 for the 2008 Rockford River Days
Celebration.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Amend 2008 City Wages - Corrections
MOTION was made by Graner,
seconded by Altringer to approve the corrected 2008 Employee Wages and Step
plan effective immediately.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Authorize Part Time Parks Employee advertisement
MOTION was made by Graner,
seconded by Altringer to authorize the Public Works Department to advertise for
a summer part time employee in the South Crow River News paper.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Approve Change Order #6 / Rochon Corp. / Public Works
Facility
MOTION was made by Graner,
seconded by Altringer to approve Change Order #6 from Rochon Corp for the net
credit amount to the city which equals ($13,866.77) for the public works
facility.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
*Approve Pitney Bowes Lease Payment
MOTION was made by Graner,
seconded by Altringer to approve a lease agreement on a new postage meter with
Pitney Bowes in the amount of $74 per month for 60 months.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
Open Forum/Rockford Lions
Rick Martinson was present
for Open Forum on behalf of the Rockford Lions Club. Mr. Martinson informed the
city council that if they proceed with constructing an event center that the
Rockford Lions are willing to provide some labor for finishing work, etc. Mr. Martinson thanked the city staff for
repairing the city clock in the tower downtown.
The city council was invited to attend the Rockford Lions Green Back Dinner
April 12th at the
Staff members Kathy Dougherty
and Darcy Desen discussed replacing the playground equipment in
In 2006 staff began to work
with a playground design team to select the individual pieces of equipment and
lay them out so we could see how it all would fit together. There are two
phases to this project and the park commission would like to see phase one
installed this year. The largest portion
of the playground equipment will be installed in phase one.
Two quotes were submitted for
the playground equipment from Minnesota/Wisconsin Playground $42,037.75 and
Sinclair Recreation $47,233.15. The park
commission is recommending that park dedication funds finance the purchase of
equipment and site preparation.
Council asked if the existing
equipment was being sold or salvaged. Staff was not sure and would check into
this and inform council at a later date. There was some discussion that if the
equipment was unsafe that it would be best to salvage the metal.
Council discussed the
specifications for the ground preparation and stated that equipment must be
installed at a 12” depth. The public
works department will prepare the site for the equipment. The Rockford Lions are assisting in the
installation which will save the city nearly $2,000.
MOTION was made by Nichols,
seconded by Graner to approve the purchase and installation of phase one of the
Playground Equipment from Minnesota Playground in the amount of $42,233.15 to
be installed in
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
Staff members Kathy Dougherty
and Darcy Desens discussed purchasing a new play system to be installed in
Two quotes were submitted for
the Toddler Five (5) play system. Ground preparation costs were prepared by the
parks department at a cost of $1,895.00.
The total project cost is $8,542.51.
The park commission is recommending that park dedication funds be used
to fund this project.
MOTION was made by Graner,
seconded by Nichols to approve the purchase of the Toddler 5 play system for
Riverside Park from Minnesota/Wisconsin Playground in the amount of $6,647.51
and funds for said project be expended from the Park Dedication Fund and the
cost for ground preparation in the amount of $1,895.00 also be expended from
the Park Dedication Fund.
MOTION CARRIED-VOTING IN
FAVOR: BEYER, ALTRINGER, GRANER, AND NICHOLS.
Economic Development Report
Reviewed Revised Developer’s Agreement/Parkwood
Attorney Couri informed the
city council that he had drafted the revised Parkwood Development Agreement and
forwarded the document to both US Homes and the Wagner’s attorney’s for
review. Attorney Couri stated that he
has not received any comments from either attorney at this time. Council requested that this item be placed on
the April 1, 2008 special council meeting.
Financing Levee and River Bank Stabilization Project
Mark Statz from Bonestroo
presented an updated cost estimate for the rehabilitation of the Levee and
River Bank Stabilization projects. The
total costs for the flood control projects are estimated at a cost of
$1,185,955. Engineer Statz stated that
he plans to invite the Army Corps of Engineers out to inspect the levee now
that the added fill has been placed on the levee and the trees removed.
The city council also
discussed how the city would finance the project. Mayor Beyer stated that he
has been drafting a script for the DVD the city council will make to educate
the residents about the flood control projects and how a local sales tax will
be used to fund the project. Mayor Beyer
also stated that he will be present at the Business Expo on April 5th
to further discuss the flood control projects with residents that may stop by
the city booth.
Ongoing Directives
Council reviewed the ongoing
directives.
Administrator’s Report
Council reviewed the
Administrator’s Report including the following items: Hurst Woods, Fire Board,
Lack of Firefighters, local sales tax, grant, proposals for Engineering
Services, 2008 general fund budget, Board of Appeal and Equalization. Public works: frozen catch basins and
culverts, waste water department.
Administrator Carswell
informed the city council that the city just received an upgrade in the cable
equipment that would have otherwise cost the city $32,000. This equipment is made possible from
franchise fees paid from Charter Cable to the Wright/Sherburne Cable Commission
in which the city is a member.
Fire Chief’s Report
Kevin Reed, Fire Chief
informed the city council that the fire department is seeking day time members
and noted that one new member that just joined the department is able to be
present during the day. Mr. Reed also updated the city council on the planned
burn scheduled for the Cozy Rest Motel at 8740 Highway 55 should take place the
beginning of April. The Fire Department
will be recruiting members at the Business Expo on April 5th at the
Community Center. The Fire Department
also taped a recent training which they want the city to play on the government
channel. The ’48 fire truck is being
upgraded and painted for the River Days parade.
Adjournment
Motion to adjourn was made by
Altringer, seconded by Graner.
Mayor Beyer adjourned the
meeting at 8:30 p.m.
_______________________________
Michael
Beyer, Mayor
ATTEST:
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